MICROSOFT OFFICE POWERPOINT

          Microsoft PowerPoint is a presentation programme used to present slide show, can be use for defend, adverts etc. With video graphics features. It purpose is to ease teaching/learning process, to ease marketing abilities and also for entertainment.

The Microsoft PowerPoint has the following menus;

·        Home menu

·        Insert menu

·        Animation menu

·        Slide show menu

·        Design menu

·        Review menu.

·        View menu.

The home menu permits us to perform all the basic functions including; slide font, paragraph drawing, etc.

a)     Slide: This option involves functions related to the slide page.

-       Click on layout to select the page layout.

-       Click on new slide to insert an additional slide.

-       Click on delete to delete a particular slide.

b)    Font : (same as in word)

c)     Paragraph functions: This contains functions related to text outlook. To perform this function, we carry out the following procedure.

-       Click on text direction to determine the direction of a text or word (relative to the vertical an horizontal).

-       Click on align text to perform vertical alignment of text.

-       Click on line spacing to determine the vertical space between two lines of text.

-       Click on convert to smart art to convert an already existing text to smart art.

d)    Drawing: This function enables us to perform drawing and also to insert shapes into PowerPoint work space for the purpose of design.

To use the drawing tool, left click on the tool and the click on the slide to draw.

For shapes, we click on it and then click on an empty space on the slide page to paste the shape. These procedures are to be followed to continue with the options for editing.

-       Click on shape fill to change the or assign a background colour to the shape.

-       Click on shape outline to change or assign a boundary colour to the shape.

-       Click on shape effect to change the background design of the shape.

-       Right click on a shape when highlighted and the follow the sub – functions to continue with shape editing.

Revise Home Menu in Word for more understandings.

INSERT MENU

This menu is use to introduce non – PowerPoint documents or features into a PowerPoint presentation. The understanding of this menu is carried out through the study of the following functions.

a)    Illustrations.

Click on pictures to insert pictures into the slide page presentation.(follow procedure in Microsoft Word).

Click on photo album to insert a group of selected pictures at once.

Click on Clip Art to insert an existing picture in the programme. To perfect this action we must take note of the following; i) click on clip art   ii) click on Go   iii) click on the required pictures. (NB: These pictures are representations or captivation of a particular event or aspect.

Click on smart art and then select the necessary design to insert a smart art.

For detail studies on shapes, see Microsoft Word (to write on a shape, right click and select Add Text).

Photo Album: This option provides you with the ability to create an album contain one or more pictures, the pictures while already in the album can be edited individually and can be added or removes. For the usage of Photo Album;

-         Under the Insert Menu click on Photo Album.

-         To create a New Album, Select New Photo Album and select the file /disk to add pictures into the Album from the Computer.

-         Select a picture and click on Remove to remove a picture from an Album.

-         Select all pictures in Black and White to change colour of all picture in the album to Black and White.

-         Read all other functions carefully to proceed with editing.

-         Click on Create to create an Album.

-         To Edit an Album, click on Edit Photo Album.

Charts

For detail studies on chart formatting, see Microsoft Word.

b)    Text

Click on text box to insert a text box.

Click on footer, date and time and slide number to insert any of the above respectively. (After clicking on any of these functions, a small window is going to appear for you to select and/or fill in options. Click on OK to confirm.

Click on word art to carry out word designing of a text.

Click on object to insert and edit a Microsoft text or document from another source programme. To perfect this study, we take note of the following; click on object and select the type to be inserted. (After this process, a small window is going to appear and the tool bar automatically change to the type of the document which you want to edit. E.g. If we select a word document, the tool bar will change to the tools for word editing.)

Click on an empty space to return to the PowerPoint window.

Animation Menu

Animation refers to the way or manner in which the slide/slides is/are being displayed during the presentation show.

a)     Animations: This refers to the display which takes place as one slide changes to the other.

Click on Animation to assign transition effects.

Click on custom animation and click on “Add Effect” to animate slide entrance, slide emphasis and slide exit, and also to create motion features. (This animation is being done for individual box or shapes, this shape must be highlighted by clicking on it once.

b)    Transition

Click on transition sound to assign a background sound as the slide are being displayed one after the other.

Click on transition speed to vary the time interval between which slides are being displayed one after another.

Click on apply to all, to apply a transition speed/sound to all available slide.

c)     Advance slide

Select “on mouse click” to use the mouse to carry out the presentation one at a time as the mouse is clicked.

Select “automatically after” to assign a time interval for which slides will be displayed automatically one at a time in that interval of time.

A)  Slide Show Menu

After finishing up with the animation and designing, there is need to carry out slide formatting to organise the manner in which the presentation will be carried out and which slide should be displayed, at what time and in what time interval.

          The slide show menu is studies under the following functions:

a)     Resolution: We use this option to change the resolution at which the slide will be viewed in full screen mode. (Note: Smaller resolution usually display faster while large resolution will display slow).

b)    Presenter view: This is the action to project the full screen slide on one monitor while viewing a special speaker view on another monitor including timing and speaker note.

This feature requires multiple monitors or a laptop with a dual display capability.

c)     Record narration: here we have the possibility to record explanatory audio (narration) concerning a slide presentation so as to give more meaning to the presentation. The narration is recorded and saved, and can be played back alongside the slide. To do this; click on narration, click on OK or else click on Microphone properties.

d)    Rehearse Timings: To avoid the problem of limited time to view a slide alongside its explanation, we play the slide alongside recording the explanations (narration). The time for explanation is recorded and use as the slide time display for each particular slide.

VIEW MENUE

a)     Presentation views: This option is applicable in determining the type of views to be used for the presentation. Here we have different views including; Normal, Slide Sorter, Slide Master, Notes Master, Notes page, Hand-out master and slide show. Under the Vie Menu go Presentation View and select any of the above mentioned functions to proceed.

b)    Show/Hide: This is use to hide or view options. Options here includes; Gridlines and Rulers.

c)     Zoom: Use to increase or decrease the size of characters

-         Click on Zoom to vary the magnification.

-         Click on Fit to Windows to bring the magnification back to normal

d)    Windows:

-         Click on New Window to create a new window having same content as previous.

-         Click on Arrange All to view all existing workbook on the same working window.

-         Click on cascade to minimize window presentation view.

-         Click on Switch window to switch to a another currently opened window

How To Save A Presentation On a C.D

Click on the office start button

Go to publish

Click on package for C.D

Click on copy to C.D or copy to folder to save in a folder location

Click on ok to finalize

COMPUTER SCIENCE EXERCISE ON POWERPOINT

          You are the marketing agent of the Microsoft Corporation, a new technology has recently been invented where data can be dictated by a reader and the information is automatically converted into a Microsoft document.

This technology can be made possible if and only if all the possible words of a particular language has be programmed and stored in a programme having the ability to convert sound signals to computer text.

Your function in the corporation is to market this new technology so as to earn popularity to the corporation hence yielding more income.

 (This technology can be made possible if and only if all the possible words of a particular language has be programmed and stored in a programme having the ability to convert sound signals to computer text)

          The project engineer of your company proposed a video graphic presentation with motion features should be used to publish this advertisement and  that since M.T.N is popular and well known world wide, this advertisement should be presented as if MTN is part and parcel of the advertisement.   

With your own personal conception as a marketer, use the Microsoft Office PowerPoint to produce a presentation which will be use to advertise this new technology.

The following features below can be of important in your conception.